Major Scale Government Sector Services - RFPs & Vendor Management

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Index > Government Sector > RFPs & Vendor Management

Choosing a major vendor in a public arena presents special problems of fairness, openness, and effectiveness. Your choice of vendor influences not only how you conduct your business, but how your constituency sees your effective use of their tax dollars.

Selection of a vendor partner and the ongoing management of that vendor relationship can affect your entire organization’s performance.

Major Scale will guide you through the entire process, from vendor identification to RFP creation, response evaluation, decision making, and system migration and transition.

Major Scale’s methodology will to lead you to a fair and objective decision and help you establish required processes and procedures that will allow both you and your vendor to benefit from the partnership. We assist our clients with evaluation, negotiation, implementation and management of any type of IT vendor relationship.

Framing the Deal

• Develop specific business and technology objectives for the new system
• Define success criteria
• Identify and document all ‘SHOW STOPPERS’
• Develop initial timeline schedule
• Refine and communicate all governance policies, rules, regulations, etc.

Establishing Baselines

• Develop cost model of known expenditures (capital and expense)
    • 2 year history
    • Actual and budgeted expenditures
    • Estimated cost savings or other offsets
    • Provide overhead and allocated cost factors
• Identify all supplier costs and cost growth projections
    • Services
    • Maintenance
    • System / software support
    • Software licenses

Vendor Evaluation and Selection

• Develop RFP using business objectives, scope definitions & baseline data
• Identify vendors capable of meeting RFP requirements
• Distribute RFP and solicit bids
• Conduct vendor bid presentations
• Manage vendor due diligence inspections
• Evaluate bids for cost/benefit and cultural/organizational compatibility
• Recommend vendor
• Assist with contract development and negotiation
• Assist with system implementation